BYELAWS AND CONSTITUTION OF ANNANG HERITAGE PRESEVATION INC (AHPI)
We the Annangs of Nigeria residing around the world do come together in the spirit of unity and resolve as follows:
1.That our cultural heritage is the mainspring of our cultural identity and a guarantee of sustainable development.
2.That the process of globalization is a threat to our culture.
3.That we lack resources for safeguarding our heritage.
4.That we as individuals and as a community have an important role to play in the production, safeguarding, maintaining and recreating our culture for posterity.
5.That through unity we could enrich and preserve our culture and safe it from extinction.
6.That we have a duty to build a greater awareness, especially among the younger generations, of the importance of the intangible cultural heritage and of its safe guarding.
7.That we have witnessed policies and programs that are detrimental to the existence of our intangible culture and
8.That our culture is worth preserving.
ARTICLE I NAME OF THE ORGANIZATION
Given the foregoing, we have resolved to form an organization to be known as Annang Heritage Preservation, also known as Nka Annang. The organization can be referred to by its acronym as AHPI. The name can be changed according to the provisions of these byelaws as provided for in the amendment section.
ARTICLE II. NATURE OF THE ORGANIZATION
Section 1 Non Profit
The organization does not contemplate profit except that reasonable compensation may be paid for services rendered when such compensation is approved by the Board of Trustees.
Section 2 Purpose
The purpose of the organization is as follows:
a) Work towards empowering Annang children to take pride in Annang culture and unity.
b) Ensure the teaching of Annang in schools in Akwa Ibom State and Nigeria
.c) Encourage research into Annang language and culture through the establishment of dissertation and research grants at research institutions around the world.
d) Enter into partnership with Language Bureaus and institutes anywhere in the world on behalf of all Annangs for the purpose of developing and preserving our culture.
e) Stimulate interest in Annang language and culture among our youth.
f) Record, preserve and document what is mostly our oral history.
g) Sponsor and encourage an Annang language/history text for use in schools.
h) Correct false and deconstructionist history and identity about the Annangs wherever it exists in the world.
i) Maintain a directory of Annang intellectuals around the world and encourage each to contribute in their field towards National and Annang development and preservation of our heritage.
j) Maintain and make available to researchers and interested parties publications and academic literature about Annang.
k) Maintain a strong presence and influence by reminding Annangs wherever they gather, on the importance of culture preservation.
l) Teach others about our heritage and culture for preservation purposes.
ARTICLE III MEMBERSHIP
Membership in Annang Heritge Preservation. (Nka Annang) is derived from a local chapter and is open to any person who is interested in the preservation of Annang culture. Individuals applying for membership must be sponsored by a member in good standing. A member in good standing is defined as any member who has paid all dues and attends meetings called by the chapter. Membership dues shall be established by each chapter and is used for administration purposes and benefit of membership, except international apportionment may be paid to the international account as determined by the board of trustees from time to time. Nothing in this section shall qualify an individual to charge a fee in cash or kind for such sponsorship.
Section 2 Qualifications Membership
a) Be persons of good character
b) Agree to abide by the rules and byelaws of the organization
c) Not have a criminal record or have been convicted of a crime.
d) Agree to help fellow members and ensure that members are gainfully employed.
e) Agree not to discriminate on the basis of gender or other protective categories as may be determined by the council.
f) Agree to positions of AHPI regarding conflict of interest rules.
g) Pay a registration fee and monthly dues as determined by the chapter.
ARTICLE IV. ORGANIZATION
Section 1 Board of Directors (Afe Nta Ifiok) hereinafter referred to as the board.
There shall be a board of directors to be known and called as Afe Nta Ifiok.
The board shall be made up of not less than four and not more than 20 members. The above number shall not include the legal adviser and the African Coordinator which may be appointed by the board.
1. The Board shall be known as Annang Heritage Council hereinafter referred to as The Council or Afe Nta Ifiok.
2. No business of the board shall be conducted using current local government designations, quota or any other name in Akwa Ibom State or any state that may be created. The board may at its discretion use historical Iman Annang’s designations.
The Council shall perform the following functions:
1. Shall be the supreme policy making body of the organization
2. Shall raise funds and authorize major expenditures
3. Shall monitor performances and set goals for the organization.
4. Shall appoint committees and take steps as necessary to achieve the mission of the organization.
5. Shall form and supervise specialty bodies that seek the fulfillment of the goals of the organization.
d) Election and Term
Each council member shall serve two years on a rolling basis. Nothing in this byelaw shall prevent a re-election of a member whose term has expired. For the purpose of introducing the rolling system, initial length of board membership shall be assigned through lottery allowing individuals to serve between one to three years.
Membership into the council shall be by general election and approved by the President and the general assembly at its meeting. Nothing in this section shall prevent the president from appointing someone to serve when needed to fulfill an unexpired term because of suspension, removal or death.
f) Removal or Suspension of Council Member
Any council member may be removed by two-third votes of all the council members at a schedule meeting. A motion for the removal of a council member must be made and seconded by another member 30 days prior to the voting. No council member can be removed unless a letter notifying such members has been duly sent notifying the member of allegations and providing an opportunity for defense. Nothing in this section shall prevent the removal of a member who has three consecutive unexcused absences from a duly scheduled meeting. The Council may establish or accept other reasons for the removal of a council member as it may determine to be in the best interest of the organization and its purposes.
Council members may resign at any time except that such resignation may not take effect unless the President and the council Chair person are notified in writing and all properties in the possession of the council member and belonging to the organization are returned and accounted for.
Meetings will be held monthly using teleconference method, but one face to face meeting is required every year. Attendance may not be required if it would present a hardship to a member and such evidence of hardship is approved by two-third votes of the council. Announcements for meetings, including format and times must be sent to all members at least seven days prior to the meeting date. The chair or the president may call for a meeting and such meeting must be announced to all by the secretary. Transcripts of all meetings shall be filed as part of the records of the organization. Council meetings shall be considered closed meetings and non members may not attend or be a part of its deliberation unless invited by the council and authorized by a two third vote.
A simple majority at a duly called meeting shall constitute the majority and shall be necessary for the conduct of business. The act of such majority present and voting shall be considered and accepted as the act of the board of directors.
In the absence of a quorum at any duly scheduled meeting, the members present through a spokesperson shall adjourn the meeting. Notices of such adjournment shall be given to council members and a new date indicated as necessary.
k) Voting Right
Every member is entitled to one vote.
l) Conduct of business
The council shall elect from among its members the chair, vice chair, secretary and a treasurer.
The chair shall preside at all meetings and in his/her absence the vice chair shall perform the functions. The council may assign task to its officers beyond traditional roles of the offices as they see fit.
Roberts Rules of Order shall apply in all meetings and deliberations unless otherwise specified. The board may at its discretion suspend the rules by a vote of the majority present.
n) Office of the Grand Patron:
The grand patron shall be called Abom. The founder of the organization, Prof. Ezekiel Ette, shall serve as the inaugural president and later as grand patron and shall have a perpetual vote in council. No action of the council shall nullify this provision except that a negotiation may be entered into between the grand patron and/or his representative. In the event of the death of the founder, a member of his family shall be appointed by his estate to continue this position and satisfy this provision.
SECTION 2 THE EXECUTIVE
The officers of the executive arm in each chapter and the National body shall be the Chairman (Etidung) , Mesenger (Asonko), treasurer (Ntinya), investigators and other officers as deemed fit to fulfill the mission of the organization.
b)Election and Term of Office
The Chairman and the messenger of the organization shall serve for three years and may be reelected as necessary. The principal and Co- investigators, respectively, are appointed by the council to serve a specific function. Their term expires at the conclusion of such task.
In case of any vacancy such as in the event of disqualification, resignation, removal or death, the council shall appoint someone to fill such office and finish the unexpired term.
d)President Powers and Duties
The president shall be the Chief executive officer of the organization and shall control and supervise all the businesses and affairs of the organization. Additional duties and responsibilities are:
1.Preside over all meetings of the executive and shall be a member of the Council.
2.Monitor and report to the council and members on the progress or lack of it concerning projects assigned to investigators.
3.Vote on issues before the council.
4.Serve as a consultant to investigators
5.Appoint and assigned portfolios to other executive members
6.Execute all resolutions and actions of the council.
1.Serve in the absence of the president.
2. Keep the records of organization.
3.Serve as a liaison to the organization with other entities around the world.
4.Be the secretary of the organization
5.Perform other functions as assigned by the president.
f)Principal Investigator and Co- Investigators
The organization shall be task-oriented. Individuals shall be appointed to serve as "principal" and "co-investigator" directing a specific task. Once the task is accomplished, other individuals shall assume the positions for a new task. The principal and co- investigator shall be responsible for coordinating the group, assigning responsibilities and liaison with other entities to accomplish the task. The investigator shall keep a detail record of procedures and minutes while the principal directs meetings and assigned task as necessary. Other responsibilities are:
1.Investigate and write publishable reports to further the mission of the organization
2.Perform research on Annang tangible and intangible cultures
3.Perform other duties as assigned by the council to further the mission of the organization.
Nothing in this section shall prohibit the appointment of investigators to work simultaneously on different tasks.
1.Have the custody of funds, securities, banks records and checks which may come to the organization.
2.Keep accurate records of receipts and disbursements according to standards reasonably expected and required by law in the United States of America and the countries where the chapter exists.
3.Deposit all monies and effects of the organizations in a bank designated by the council to the credit and in the name of the organization.
4.Whenever required, by the council, executive or law, the treasurer shall at all responsible times exhibit his or her books and accounts to any officer or council member.
5.Is a member of the Council.
All members, officers or employees of the organization who handle funds of the organization or who are custodians of property shall be bonded in the amount to be determined by the council. The cost of such bond or bonds shall be paid from the funds of the organization.
ARTICLE V FINANCES
The finances of the organization shall be drawn from registration, grants, donations, and fundraisings. Additional sources will be sales of books, publications and royalties from the commissioned works of the investigators.
The organization will retain all copyrights of works commissioned by the council. The council shall take reasonable steps to obtain a copyright agreement with the investigators before work is commenced. All publish materials become the property of the organization and the organization retains all rights and receives all royalties accruing thereto from such publication. Nothing in this section shall prohibit a collaboration and sponsorship of projects where the right to such publication is an issue. The council may at its discretion simply require that the organization gets a mention in the acknowledgement.
Activities for fund raising for the organization shall be adopted at the annual conference and implemented by the council and the president.
The president and messenger each shall keep two hundred dollars ($200) annually and such funds shall be made available to the investigators for the purpose of fulfilling minor relevant purchases.
l)Disbursement and Deposits
Each chapter must maintain an account in the name of the organization with three signers: Chairman ,messenger and Treasurer. All payments shall be made with checks from the bank account of the organization designated by the council and must be signed by the designated officers. No payment shall be made from another account not approved by the council and no payment can be made to individuals, organizations or entities without the approval from designated authorities. The following individuals have check signing privileges: Council Chair, the treasurer and president.
m)Conflict of Interest
All individuals who have an outside interest that may conflict or give an appearance of conflict of interest are required to report such conflict to the council.
- The funds of the organization may be retained in whole or in part in cash, or be invested or re-invested from time to time in such property, real, personal or otherwise, or stocks, bonds, or securities as the council in its uncontrolled discretion may deem desirable, without regard to the limitations, if any, now imposed or which may hereafter be imposed by law regarding such investment.
- No funds may be invested in any property, real, personal or otherwise, or stocks, bonds or securities where the organization is not the designated owner.
p) Fiscal Year
The fiscal year of the organization shall follow the calendar year from January 1 – to December 31.
ARTICLE VI BOOK LAUNCHING
Whenever possible and directed by the council, the organization shall publicly launch completed projects.
SECTION 1 AS A NATIONAL CONFERENCE
In order to prevent the organization from concentrating limited resources on social issues, a book launching should be included in the annual conference.
SECTION 2 LOCATION
a. As far as is possible, a conference as referred to in section 1 above shall be held wherever the council in consultation with the president decide is appropriate.
- Notwithstanding the provision in 2(a) above, council shall make reasonable effort to accommodate Annang elders in Nigeria and those who cannot undertake a trip outside of the country.
SECTION 3 RESPONSIBILITIES
a)The National Conference shall be a legislative body
b)It shall receive reports from all entities associated with the organization.
c)It shall review all executive actions and make necessary recommendations.
d)It shall receive and discuss any topic of interest
e)At least six months before the conference, the council shall send out a call for proposal (CFP) on a theme to be decided by the council and entertained submissions. Selections for presentations shall be made by the board or a committee empowered by the board for such purpose.
f)The conference shall be thematic.
g)Monies and proceeds shall be used to finance projects of the organization.
h)The council and the president shall be jointly responsible for organizing the conference.
SECTION 4 SESSIONS
There shall be at least two major sessions:
All reports shall be rendered at the business session. Election and future activities shall also be discussed at the business session. The session is only opened to members and invited persons.
This shall be the session where published materials are launched. A chief launcher shall be selected by the council before the event. The session shall also feature presentation of papers, education and social activities along with the promotion of Annang culture.
ARTICLE VII BOOKS AND RECORDS
The organization shall keep complete and correct books and records of accounts and shall also keep minutes of the proceedings of the meeting of its members, board of directors, and committees having the authority of the council. The account of the organization shall be audited annually by two (2) auditors appointed by the council. Reports of the auditors shall be considered part of the permanent record of the organization.
ARTICLE VIII CHAPTERS
Annang indegenes and friends of Annang who are interested in forming a chapter of the organization may do so in any city allowed by law provided:
a)The organization has a list of members and such list has been forwarded to the Messenger
b)The group has notified the council in writing of its intention to form a chapter
c)Have agreed to undergo a one year probational period as a chapter.
d)Has paid a registration fee as may be determined by the council
e)Has agreed to the qualification of membership as outlined in this constitution through the taking of an oath administered by the president or his/her designee.
f)No other chapter is already in existence in the same city.
g)Has agreed to adopt this constitution and be bound by its provisions
a)Members shall make efforts as far as it is practicable to ensure that they help each other to find employment and opportunities.
b)Job advertisements, available vacancies and educational opportunities shall be an item in a meeting agenda
c)Members may not charge, require a fee or any favors for placing fellow members.
d)Members who have successfully placed another member in a job shall be publicly acknowledged by the chapter.
e)Upon acceptance as a member the title of Adede (for males) and Adada (for female) shall be conferred.
Section II REGALIA
a)Regalia as approved by the council is expected to be worn at public events
b)The regalia shall incorporate the colors of the organization, yellow, red and black
c)White is expected to be the blouse for women and shirts for men.
d)No chapter shall adopt a regalia or addition that is not approved by the council.
Section III Social Committee (SC)
a)Each chapter shall have a social committee to be directed by a social director.
b) Function of the social director shall be to keep members and the officers informed of events and needs of members within and beyond the chapter.
c)The SC shall in consultation with chapter executive plan social occasions and events involving the chapter.
d)Shall report on the social welfare of members.
ARTICLE VII AMMENDMENTS
This byelaw or any part thereof may be amended in part or in whole by any member.
SECTION 1 PROCESS OF AMMENDMENT
a.)A written form of the amendment shall be sent to all members for review 90 days before scheduled vote by any member desiring an amendment.
b.)A two-third vote shall be required for amendment
ARTICLE XI APPENDIX
For the purpose of selecting members to represent Annang clans, “Ibet” or totem of an individual shall be used to indicate the clan of origin. The following shall serve as a guide and the council shall be responsible for filling in missing parts:
Abiakpo Ikut (Tortoise, Turtle)
Ukana, Asabo (Python)
Ekpu, Ekpu (Rat)
Ebom, Ebom (type of bird)
Nyama, Nyama (Reed)
Afaha, Nserise (Squirrel)
Ikpe Uruk Ikot
Midim Nto Osung
Section II Oath of Office
I, (name) promise and swear that I will faithfully execute the function of (ofiice) as provided for in the Annang Heritage Preservation constitution. I further promise that I will defend and protect the Annang culture and uphold the integrity of the office that I am about to enter. So help me God.
Section III Oath of Membership.
I (name) Promise that I willingly join the Annang Heritage Preservation. I further promise to abide by the rules and byelaws of the organization and that to the best of my ability; I will help fellow members if I have the opportunity to do so. I promise not to discriminate or place barriers on the development of fellow members whether male or female and that I will at all times be loyal and faithful to the ideals of the organization. So help me God.
Each meeting should be opened with the following pledge recited by all present:
Ami nde agwo Anaañ
Éché’nkod ntéré sa nkenne ulim Anaañ ke élem.
Énkod Anaañ sa ntañ Anaañ,
Nlia npö Anaañ, nkwö ikwö Anaañ
Nkop muuk éched Anaañ, sa nke mana nluuk ichöñ Anaañ.
Ndaka ikañ mbo ke ndeghe agwo Anaañ. Sa
Anaañ ase aliöñö Anaañ, Iman aliöñö iman.
Mön éched Anaañ ékewo ke Anaañ ichiwakawak, éche édedeghe.
Yak antie ndu ugwom, nkene mböp ichöñ Anaañ,
Mbak mön nchidiinkenne élem élikud ufodo ichöñ Anaañ.